Interactive ClinicDeploy products from Xtract Solutions across your entire clinic, or only where you need the assistance. Xtract is designed to work the way you work.
Xtract Solutions in Your Clinic
Your front desk is busy enough scheduling patients, checking them in on arrival, and managing patient payments. With XIS, patients can go directly to the Login Kiosk to sign in and answer pre-shot questions. Your PM software can also be interfaced with XIS to inform patients of any balances that need to be resolved before receiving their injection.
Skin Testing Room
Until now there really hasn’t been a good way to digitally record skin test results. Allergy clinics have been stuck with a paper-based system. With XST there is now a fast, and easy method to time the skin test and digitally record the results on either an office based tablet or computer. With the Provider’s preferences in place, the system will suggest a formulation and the prescription can be ordered directly for processing by XPS.
Patient vial preparation is nuanced and very unique to an allergen immunotherapy practice. Many practices have only one nurse who completely understands the process and manages the bottle mixing lab. XPS has simplified this integral part of the allergy clinic for the compounding of both the SCIT and SLIT vials so cross training staff is easy. Plus, with added safety checks, the Provider can be confident mixes were done accurately. Using the XPS procedures and mixing checklist you can also rest assured you are following USP 797 and the practice parameters with all the necessary documentation.
When a patient agrees to get allergy shots in your clinic you want to make their experience as easy and pain free as possible. The addition of Xtract’s Login Kiosk is an innovative way to efficiently let the shot nurses know who is there to receive their injection so they can get the correct treatment vial quickly. Patients can sign in with their fingerprint or PIN number to quickly get in the queue to receive their injection. Additional burden normally placed on the staff can be diverted to the Kiosk such as pre-shot questionnaire, checking for change of insurance and account balance. Patients can even record their symptoms so you can objectively track improvement of symptoms over time.
A JCAAI study surveyed 1717 allergists and found that 74% had given an incorrect dose and 58% had given someone else’s injection. In-patient care has long used technology to mitigate the risks of wrong medication being given to the wrong patient. The Xtract Injection System enables the same safety measures through fingerprint identification and barcode scanning of the patient vial to ensure these errors don’t occur. At the end of the day, your patient’s safety comes first. When the nurse is using XIS they can quickly identify what happened at the last injection and see if any changes to the treatment plan are needed based on clinic protocols. Additionally, XIS will suggest a change in dose if there was a reaction or too much time between injections based on rules you set up under their preferences.
Aronson and Gandhi, JACI, 2004; 113(6):1117-1121
Understanding how a patient is progressing with their shot treatment is often a challenge in the allergy clinic. The person who knows the most about the patient is the shot nurse who sees them every week. With all the shot data and nurse’s notes being captured by XIS, which can include the self-reported patient symptoms at each visit, the information can be tabulated into a report made available in the EMR for the doctor to review with the patient during checkup. This is a new opportunity to educate the patient on their progress.
The most common thing we hear from potential customers is, does Xtract interface with my EMR? The genesis of this question is quite obvious when you visit any doctor with an EMR as a patient. In properly interfaced solutions the necessary outputs from a lab report or a test show up in the EMR when the doctor pulls it up. With Xtract we have the ability to interface so all our immunotherapy outputs such as skin test results, prescription receipts, and injection record are viewable within your EMR. In addition, we have created an order entry portal so physicians can enter prescriptions at their desk and digitally sign off for proof that they wrote the formulation.
Most offices require a patient to wait 20-30 minutes after they have received an allergy injection, but many struggle with tracking whether a patient has really waited the required amount of time. With Xtract’s ability to link a waiting room HD monitor to XIS your patients can see how long they need to wait and when they are free to leave. If you require their arm to be examined, the nurse can call them up and sign them out themselves and the time will be recorded. If you allow them to check themselves out, they can do so at the Login Kiosk. A record of the time is recorded for proof of whether they waited long enough. Your patients will thank you for the quick in and out service of your shot clinic and appreciate the patient safety measures you have adopted.